The IICSA Commercial Team is part of the wider Finance, Commercial and Estates (FC&E) Team, which provides a hands-on and holistic service to our customers. The post holder will be required to lead and also provide expert commercial advice to colleagues through the full procurement lifecycle: pre-market, sourcing and contract and supplier management, ensuring that we secure VFM in our dealings with suppliers.
They will need to demonstrate flexibility in their approach to working and communicating with customers and stakeholders across teams and levels within IICSA and be able to explain the application of commercial activities to those less familiar with them.
● Leading and managing a small team to deliver commercial and procurement contracts effectively ensuring compliance and value for money.
● Lead on the full procurement lifecycle for above OJEU and non-OJEU competitions.
● Supporting the development of sourcing, procurement and contract management strategies.
● Supporting the planning activities to produce and agree contractual products (e.g. Work packages, grants, MoUs and contracts).
● Producing and managing ITT documentation and requirements in collaboration with business areas, challenging when necessary.
● Managing communication with bidders during clarifications.
● Reviewing contracts and work packages.
● Ensuring necessary financial approvals are sought.
● Carrying out robust commercial evaluation of tenders and producing tender evaluation models and reports.
● Providing regular progress reports to the Commercial Lead as and when required.
● Lead on supplier negotiations.
● Having a focus on value for money in all activity.
● This role will include occasional travel and overnight stays to visit suppliers and customers at the IICSA offices located across England and Wales.
Other activities can include:
● Conducting market sounding activity to identify market preparedness ahead of new procurements.
● Ensuring that all contract changes are, documented and authorised in accordance with the procedures laid out in the respective contracts.
● Supplier relationship management activity to ensure that best value is being delivered by suppliers.
● Review and contribute to IICSA business cases.
● Managing contract and procurement documentation, responding to requests for MI appropriately.
● Responsibility for personal and professional development of self and staff.
● In-depth knowledge of Public Contract Regulations ideally with Public Sector experience.
● Experience of operating in finance and commercial teams, ensuring that appropriate controls and processes are established and operated effectively.
● Sound understanding of Government policies and procedures on finance, accounting and procurement including how to achieve value for money.
● Experience of communicating complex financial messages in the language and style of the business.
● Commercial qualification such as CIPS or IACCM.
● Member of commercial/procurement bodies.
Notes for candidates
All roles within IICSA require CTC clearance. In most cases, to undergo this security vetting you will need to have been resident within the UK for the past three years. Other checks may also be completed. Whilst an enhanced DBS is not currently a requirement for this role, due to the dynamic nature of the Inquiry you may be requested to pass an enhanced DBS check further into your employment.
All IICSA staff have access to a confidential support service, called Wellcheck, through the Employee Assistance Programme. It is designed to promote resilience, self-care and general wellbeing in relation to the impact of working with child sexual abuse material.
This role is time limited, and the reason why the role is for a fixed period is because the Inquiry is a time-limited project. This post is therefore offered on a fixed term appointment basis, or loan for existing civil servants.
If you are an existing civil servant, you will need to ensure you have approval to be released on loan before applying, this also applies if you are currently working for the Inquiry on a loan basis and you must seek approval from your parent department before applying. You will be appointed on inward loan and subject to the terms of the agreed inward loan agreement. For Home Office staff this post is offered on voluntary transfer terms and no excess fares for travel to work or allowances will be payable.